About Responsive

Responsive (formerly RFPIO) is the global leader in strategic response management software, transforming how organizations share and exchange critical information. The AI-powered Responsive Platform is purpose-built to manage responses at scale, empowering companies across the world to accelerate growth, mitigate risk and improve employee experiences. Nearly 2,000 customers have standardized on Responsive to respond to RFPs, RFIs, DDQs, ESGs, security questionnaires, ad hoc information requests and more.

Essential Responsibilities

Facility Management

• You will be responsible for ensuring the office premise is well maintained and organized.

• Maintain and monitor office inventory, including office supplies and equipment.

• Order and restock supplies as necessary.

• Take complete ownership of meal arrangements for the employees

• Coordinate with vendors and service providers as needed.

Calendar and Meeting Management

• Work closely with executive(s) to proactively manage their calendars on an on-going basis and help ensure they’re using their time as effectively as possible - including focusing primarily on top priorities and minimizing distractions

• Manage executive requests to schedule 1:1s, team meetings, departmental or company all hands, and other meetings

• Field incoming meeting requests including responding in a professional, timely, diplomatic manner, proactively redirecting requests where appropriate, and determining most appropriate meeting time allocations

Travel & Transportation Assistance

• Provide transportation support as needed in the organization by partnering with agencies/vendors

• Book travel arrangements for the employees or as per the direction

Communication

• Serve as a point of contact between employees, vendors and management.

• Manage office communications, including emails, phone calls, and in-person inquiries.

Meeting and Event Coordination

• Schedule and coordinate meetings, appointments, and events.

• Ensure all the requirements for food/ technology or other nature is arranged by working with the right team/ vendor.

Human Resources Support

• Assist in conducting Employee engagement & fun activities in office.

• Support team during recruiting drives in the office with logistics.

• Report any employee incidents in a quick manner to the HR team.

Other Projects and Duties as assigned

• Support various projects and initiatives as needed.

• Assist in research, data analysis, and report preparation.

Education

Bachelor's degree in business administration, management, or a related field (or equivalent work experience.

Experience

2+ years of experience in office management or a similar role.

Knowledge Ability & Skills

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Strong knowledge of Microsoft Word/ google doc and Excel/ google sheets
• Problem-solving skills and attention to detail.
• Familiarity with health and safety regulations is a plus.
• A cheerful personality that is excited to help