Executive Assistant

About Responsive

About the Role

Based in Dallas, TX

We’re looking for a highly skilled, resourceful, and detail-driven Executive Assistant to provide seamless administrative and operational support to three C-level executives (CEO, CMO, and CRO) with occasional light support for other C-level executives (COO, CFO & CTO). You’ll be the central hub that keeps our leadership team running at top speed—anticipating needs, solving problems before they arise, and ensuring our executives can focus on strategic priorities.

In this role, you’ll juggle competing priorities, coordinate complex schedules across multiple time zones, protect confidential information, and manage a steady flow of high-stakes communication. You’ll thrive if you’re a master of organization, proactive to your core, and energized by working in a fast-paced SaaS environment.

Essential Functions

• Executive Support & Calendar Management
• Earn and maintain trusting relationships with executives and senior leader
• Lead and manage complex, ever-changing calendars for three executives, ensuring optimal time use and alignment with strategic goals.
• Schedule meetings, board sessions, investor calls, and key client engagements across multiple time zones.
• Anticipate conflicts and reprioritize quickly with minimal disruption.
• Meeting Preparation
• Champion company best practices in meetings, influence meeting preparation, and own follow-up and deliverables
• Prepare agendas, briefing documents, and presentation materials.
• Capture and distribute meeting notes with clear action items and deadlines.
• Recommend meeting cadences and opportunities for efficiency 
• Travel & Event Coordination
• Arrange complex domestic and international travel, including flights, accommodations, ground transport, and itineraries.
• Manage logistics for offsites, board meetings, and company events.
• Communication & Correspondence
• Act as a gatekeeper and liaison for internal and external stakeholders.
• Draft, proofread, and edit high-quality communications on behalf of executives.
• Demonstrate understanding of key business initiatives and appropriate business acumen to support executive-level operations
• Operational Support
• Manage expense reports, procurement requests, and contract routing with an attention to process efficiency and improvement
• Support the preparation of board materials, quarterly business reviews, and investor updates with the utmost discretion and timeliness
• Help improve executive workflows and tools for greater efficiency.
• Coordinate executive-level cross-functional strategic initiatives, anticipating what is needed proactively as needed

Knowledge & Skills

• Exceptional calendar management, scheduling, and prioritization skills.

• High emotional intelligence, diplomacy and discretion.

• Strong written and verbal communication skills; impeccable attention to detail.

• High proficiency with Google Workspace, Slack, Zoom, and modern productivity tools (Asana, Notion, etc.).

• Ability to anticipate needs, pivot quickly, and execute flawlessly under pressure.

• Strategic project coordination capabilities with strong problem solving skills.

Qualifications

Education

• Bachelor’s degree in Business, Operations, Management or a related field or equivalent work experience.

Experience

• 7+ years of Executive Assistant experience, with at least 3 years supporting multiple C-level executives simultaneously.

• Proven success in a fast-growth SaaS or technology environment.

• Experience coordinating across global time zones.

What we Offer

Responsive uses a market-based compensation philosophy. A candidate’s starting base salary will be determined by the specific responsibilities of the role, as well as job-related skills, experience, qualifications, location, and current market trends. Our recruiting team will provide details on the applicable range based on your location during the hiring process.

Responsive embraces a global flexible workforce model with offices in Dallas, TX, Kansas City, MO, Coimbatore, India and Dublin, Ireland. For this role, candidates located in Dallas, TX will be given priority consideration.

In addition to a competitive compensation package, Responsive also offers the following benefits:

📈 401k with company matching

📚 Unlimited professional development and ongoing learning through LinkedIn Learning Solutions

🏝 4 weeks of paid vacation, paid sick days, dedicated paid COVID days, and paid bereavement

✈ 4 week sabbatical after 5 years of service

🍀 Mental Wellness Program (EAP) to support your well-being and self-care

🍹 Team events, such as happy hours, off-sites, and team building events

❤️ Best-in-class health benefits, company paid for employee and company contribution for family coverage

Our Values

Delight customers

We’re lucky to partner with the world’s biggest brands and best customers. They all play an integral role in mapping our future. When it comes to listening and solving their biggest challenges, we’re Responsive.

Be agile & nimble

At Responsive, our people, products and processes are constantly evolving. Our simple formula is to be agile and nimble. We’re not afraid to try something new or pivot when we see a better solution.

Get it done

Whether it’s adding a new feature, onboarding a new customer, or crafting a solution that adds extra value — we’re all motivated to get it done. GID is one of our core tenets and impacts everything we do.

Give back time

Efficiency is central to our company spirit, because finding ways to focus on what’s most important is essential to our innovation. We also truly care about what really matters to our customers and teams.

S4

We have a simple saying, “If you see something, you say something (S4).” At Responsive, we celebrate people who are critical, thoughtful thinkers who just want to make things better. Here, your input matters.

At Responsive, our values are the foundation of who we are—and we’re equally committed to cultivating a diverse and inclusive culture that reflects and respects the richness of our global community. We welcome individuals of all backgrounds, including different cultures, ethnicities, ages, races, national origins, genders, sexual orientations, religions, and abilities, to apply for our open roles. If you share our commitment to an inclusive workplace and believe you’d thrive on our team, we’d love to hear from you!